You may not have considered events as projects, but event planning brings together lots of activities to achieve a specific end goal, the event itself.
What makes event planning a particularly challenging type of project planning is that there is a fixed date. There can be no slippage of deadlines or deliverables!
Most activities for putting on an event are known, whereas a project often has a lot of unknowns in the early stages. We can help you sort these out, right from the development and funding stage, through to delivery and event analysis.
Event Planning has a lot of contingencies built into the plan to cover most of the “what if” scenarios:
- What if the venue becomes unavailable?
- What if the weather forecast is poor?
- What if the posters/flyers/tickets are not printed on time?
- What if a company/vendor supporting the event lets you down?
- What if the event must be re-arranged (due to circumstances beyond the organiser’s control), cancellation by an act or performer etc.
By using BPS Ltd to build a plan, the team putting together the event can see in advance any potential problems and have contingencies planned and ready to execute. The plan can include not only the event itself, but also post-event as there is likely to be clean up and dismantling.
WORKING ALONGSIDE YOUR TEAM
There is usually a team involved in putting on a large event and using our professional planning software, we can assign activities and outputs to specific individuals. With an Event Plan, progress can be monitored and kept on target, rapidly identifying any potential issues and resource conflicts.
Individuals know what is expected of them, and the plan becomes a great way of communicating to the whole team.
EVENT EXPERIENCE
The team behind Beckett Planning Solutions (BPS) Ltd have experience in planning and delivering events for local authorities, the provision and planning of annual arts festivals, regional and national award presentations, large scale outdoor concerts and performances by local, national and international artists.
Our experience of working with multiple agencies and organisations, funders, suppliers, contractors, concessions, security, audio & visual, marketing & promotion, event safety & facility providers along with venue promoters means will are able to ensure a comprehensive plan for your event.
FREE NO-OBLIGATION CONSULTATION
Because we know you are likely to have lots of questions about how this could work for your organisation and events, we offer a free initial consultation.
We will find out what you are looking to achieve and put together a bespoke package in support of these needs.
